Content management systems allow organizations to store training and presentation content centrally in the cloud. The core function of these systems is to lock down approved content and disseminate that content appropriately throughout your organization. However, choosing effective content management solutions for your team is tricky without knowing your requirements and needs. When choosing a system, pick the most customizable tool available. System adaptation is paramount, as single path environments lead to lengthy training and frustration. On the other hand, customizable content management systems allow for the elimination of steps, functions and moulding the solution to fit your specific workflow and training process.
Content Management Customization
There are many distinct types of content management solutions offered in the market today. The clear majority offer the core functionality of storing and distributing content, but many of these systems are rigid and force a single workflow onto your organization rather than allowing for customization. Flexibility is key for content management solutions. Does the CMS system you are considering allow for custom branding? Are you able to rename buttons and objects based on your industry’s jargon? Can you customize the user experience and steps needed to accomplish a goal to match your specific needs?
Advanced Features
Cloud storage, 24/7 access and PowerPoint integration are often standard features across the industry, but some companies offer advanced features. Content Management Systems that include enhanced user reporting, interactive capabilities and even participant assessment options for corporate training and compliance reporting often make the best choices. Since advanced functionality and customization greatly vary, it is best to test the system before making the final purchase. Look for whether the content management system provides the built-in features that are needed by your organization.
Free Trial and System Pilot Options
It is without doubt that moving towards a Content Management System and away from Server File Storage and Virtual Private Networks is a big step. The move often takes large organizations months to complete and many more to train employees and managers on its use. It is for this reason that free trials and Pilot programs are critical when selecting the right company. Since the move is robust, never contract with a CMS provider until you can try the system out. Many companies opt for a Pilot program allowing large groups to dip their toe in the water without jumping in with both feet. The ideal length for a pilot program varies from organization to organization but the most common period is 2 to 6 months.
Meridia Interactive Solutions 